Finance Assistant 0.6 FTE
Sherwood Park, AB, Canada
Part Time
Mid Level
The Finance Assistant plays a key role in supporting the financial and administrative operations of the Sherwood Park – Strathcona County Primary Care Network (SPPCN). Reporting to the Executive Director, this position works collaboratively with and provides support to the Business Services Advisor, and is responsible for maintaining accurate financial records, processing accounts payable, and ensuring proper classification and reconciliation of accounting data.
The position requires strong attention to detail, sound judgment, and the ability to work both independently and collaboratively in a dynamic environment. The Finance Assistant upholds confidentiality, demonstrates professionalism, and supports the overall success of the SPPCN through flexible, proactive, and accurate administrative and financial coordination.
KEY RESPONSIBILITIES
Include, but are not limited to the following:
General
EDUCATION & EXPERIENCE
SKILLS & ABILITIES
PERSONAL ATTRIBUTES AND COMPETENCIES
OTHER OCCUPATIONAL REQUIREMENTS
The position requires strong attention to detail, sound judgment, and the ability to work both independently and collaboratively in a dynamic environment. The Finance Assistant upholds confidentiality, demonstrates professionalism, and supports the overall success of the SPPCN through flexible, proactive, and accurate administrative and financial coordination.
- 0.6 FTE - Temporary
- Wednesday, Thursday and Friday
- Position located in Sherwood Park, AB
KEY RESPONSIBILITIES
Include, but are not limited to the following:
General
- Enter invoices into the accounting system and process payments, ensuring accuracy and completeness of all data
- Verify invoices and cheque requests for correct general ledger coding, amounts, GST, dates, and vendor information
- Process payments in accordance with organizational policies and established timelines
- Review vendor statements, investigate discrepancies, and resolve outstanding items
- Assist with maintaining general ledger codes to ensure accurate and consistent accounting classification
- Maintain and reconcile physician and clinic support program accounts
- Create and issue invoices as required
- Review and verify employee expense claims for accuracy and completeness, requesting additional information when necessary
- Prepare and process bank deposits
- Enter and match credit card receipts for reconciliation purposes
- Manage the accounts payable email inbox, responding to inquiries or redirecting them as appropriate
- Receive, sort, and distribute incoming mail to ensure timely and efficient delivery
- Perform other duties as reasonably required to support the success of the SPPCN
EDUCATION & EXPERIENCE
- Accounting diploma or an equivalent combination of education and experience
- At least 3 years’ experience with a strong focus on accounts payable
- Working knowledge of general ledger coding, GST, and invoice processing
SKILLS & ABILITIES
- Advanced proficiency in Microsoft Excel, QuickBooks Online, and emerging technologies and web-based applications
- Demonstrated initiative, professionalism, and accountability in all work activities
- Excellent written and verbal communication skills, with a high level of perceptiveness and attention to detail
- Strong organizational, analytical, and time management skills
- Ability to adapt to changing priorities in a fast-paced and occasionally unstructured environment
- Proven ability to work effectively both independently with minimal supervision and collaboratively within a team environment
PERSONAL ATTRIBUTES AND COMPETENCIES
- Detail-oriented and conscientious, with a strong commitment to accuracy and accountability
- Strong problem-solving mindset, with the ability to identify discrepancies and follow issues through to resolution
- Adaptable and flexible in a deadline-driven environment, particularly during month-end periods
- Resourceful and well-organized, with the ability to manage multiple priorities and think creatively
- Demonstrates ethical conduct, responsibility, and accountability at all times
- Professional, respectful, and customer-service oriented in all interactions
- Maintains a strong understanding of and commitment to confidentiality and privacy requirements
- Enthusiastic and positive, with a proactive “can-do” attitude
OTHER OCCUPATIONAL REQUIREMENTS
- A current and clear criminal records check and vulnerable sector check is required prior to start date
DISCLAIMER
This job description indicates representative responsibilities and specifications of the position only and should not be considered to necessarily represent all responsibilities and specifications of the position. The incumbent may perform other duties as assigned, which are not specified in this description. A review and update of this job description will take place at the yearly performance review.
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